Procedures for changing the head office address of a private company according to regulations | iGuide

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Change of company headquarters address in Private Enterprise

Changing the company headquarters address in a private enterprise is a necessary process when there is a change in business location. This article will provide detailed instructions on the steps and procedures to follow to ensure the change is legal and smooth, from preparing documents to submitting to the authorities.

1. General provisions

The head office of an enterprise is located in Vietnam, is the contact address of the enterprise and is determined according to the administrative unit's boundaries; has a telephone number, fax number and email (if any).

Private enterprises must carry out procedures to register changes to their head office address within 10 days from the date of change.

Before registering to change the head office address to a district, province, or centrally-run city other than the head office, resulting in a change in the managing tax authority, the company must carry out procedures with the directly managing tax authority related to the change of location according to the provisions of tax law - see details in the work "Change of tax registration content".

2. Profile components:

2.1. Notice of change in business registration content (Appendix II-1 form issued with Circular 01/2021/TT-BKHĐT) signed by the legal representative of the enterprise;

2.2. Authorization letter for the person submitting the application and receiving the results if the person is not the legal representative. This document does not need to be notarized or authenticated;

2.3. A valid copy of one of the following personal identification documents of the authorized person performing the procedure (if any):

- For Vietnamese citizens: Valid Citizen Identification Card or National Identity Card or Vietnamese Passport.

- For foreigners: Valid foreign passport or document in lieu of a valid foreign passport.

3. Place of application submission: Business Registration Office - Department of Planning and Investment where the enterprise has its new headquarters.
4. Processing time: Within 03 (three) working days from receipt of valid documents.

Note:

- After changing the head office, the rights and obligations of the private enterprise remain unchanged.

- After being granted a Certificate of Change of Business Registration Content, the company must publicly announce it on the National Business Registration Information Portal (Procedures for changing business headquarters and procedures for announcing business registration content can be carried out at the same time), see details in the task "Announcing business registration content".